Visitor Management
Visitor Management is the tracking the usage of a public building or site for the purpose of knowing who is in the facility, who they are visiting and how long they spent there. By gathering increasing amounts of information, a Visitor Management System can record the usage of the facilities by specific visitors and provide documentation of visitor’s whereabouts.
Why an automated system?
In many organizations visitor tracking is still in paper logs and registers, which is time consuming. While this method is fast and easy, it has no security and visitor information can be viewed by anyone. Automated systems enhance security and meet compliances for the collection and auditing of visitor data. Our software offers an efficient and effective solution to manage visitors.
Key Benefits
- Makes Enrollment and Visitor check-in more professonal.
- No need of storage rooms to store visitors logs and registers.
- Improve security by identifying who is in a facility quickly and accurately, especially in emergency situations
- Quick analysis on visitor data
- Material Tracking
Operational Flow
Software Features
Appointments and Schedules
Create an appointment through the Mobile App or software. Appointments can be for today, future or for multiple days.Check-in and Check-out
Check-in can be done using mobile app / kiosk / software in just a few minutes. If you have a scheduled appointment, it is even faster. Check out using barcode scanner.Alerts
Employee notifications through sms, email or mobile notifications. Visitor notifications through sms and email.Security
You can blacklist to prevent unwanted visitors. The system only allows authorized users to access the system. It can be integrated with Domain Directory.Configuration
Every business requirements are not the same. The system can be configured to meet your business requirements.Contractor management
The system has an option to record the movement of contractors who regularly visit your premises. Material management
Materials entering and leaving the premises can be tracked by the system.Analysis
With our reporting module get details of visitors branch wise, employee wise date wise along with their photo. Software Modules
VMS
- Gate Pass Creation for single and multiple branches
- Visitor Photo Capture
- Print Visitor Pass with barcode
- Create gate pass in advance for visitors
- Visitor Pre Check In
- Track Entry and Exit Of Visitors or full life cycle of visitors
- Visitor History while gate creation
- Track materials carried by the visitor
- Create Gate Pass Schedule for multiple days
- Authority Delegation
- Approval for camera
- Approval for Lunch
- SMS of Gate Pass to visitor and employee
- Visitor Reports with complete details and view photo option.
- Kiosk System for Gate Pass Printing
Security
- User Creation
- User Authority
- Role Creation
- Multi Branch Access by a single login
- Block Users after three incorrect attempts
- Unblock Users
Material
- Material IN
- Material OUT
- Sales Return
- Returnable Material
Key In and Out
- Track when keys were issued to and when it was returend.
Configuration
- Employee Management
- Change Employee Branch
- Key
- Safety Type
- Visitor Type
Contract Attendance
- Contractor Creation
- Contract Employee Addition
- Biometric Integration
- Miss Punch
- Attendance Report
Vehicle In and Out
- Track at what time company vehicle left the premises and when did it return to the company. Also track the km reading at the leving and at the time returning.
Android App
- A mobile app for all office users. Using this they can create gate pass and receive notifications. Approve holidays, camera and lunch.